Privacy Policy

Room 217 Foundation Privacy Policy

Guiding Principles
The Room 217 Foundation (the "Foundation") is committed to protecting the privacy of our customers and donors. We value your trust and recognize that maintaining this trust requires that we be open and accountable in our treatment of the Personal Information that you choose to share with us. We do not trade, rent or sell the names of our valued customers and supporters.
The following principles reflect our pledge to safeguard our customers and donors' Personal Information pursuant to this Privacy Policy.

1. We are accountable for your Personal Information.
"Personal Information" is any information that can be used to distinguish, identify or contact a specific individual. Business contact information and certain publicly available information, such as names, addresses and telephone numbers that are published in telephone directories, are not considered personal information. We keep the Personal Information that you provide to us in strict confidence.
The Foundation has a Privacy Officer who is accountable for the Foundation’s overall compliance with its Privacy Policy and acts as the primary contact person on information privacy and security matters. The Privacy Officer reports directly to the Executive Director of the Foundation and can be reached at: Kenna Kozak,  905.852.2499, or kkozak@room217.ca. The Privacy Officer conducts privacy audits and privacy training on a regular basis to ensure that practices conform to the Foundation’s Privacy Policy.

2. We collect, use and disclose personal information for the purposes that we identify to you.
When the Foundation collects Personal Information directly from individuals, the Foundation identifies the purposes for which personal information is collected at or before the time of collection. These purposes include: sales transactions and donor recruitment, administration of these sales and donations, and providing information about the activities of the Foundation compliance with legal and regulatory requirements.
This website uses Google Analytics to help analyze how users use the site. The tool uses "cookies," which are text files placed on your computer, to collect standard Internet log information and visitor behavior information in an anonymous form. The information generated by the cookie about your use of the website (including IP address) is transmitted to Google. This information is then used to evaluate visitors' use of the website and to compile statistical reports on website activity for the Foundation.
We will never (and will not allow any third party to) use the statistical analytics tool to track or to collect any Personally Identifiable Information (PII) of visitors to our site. Google will not associate your IP address with any other data held by Google. Neither we, nor Google will link, or seek to link, an IP address with the identity of a computer user. We will not associate any data gathered from this site with any Personally Identifiable Information from any source, unless you explicitly submit that information via a fill-in form on our website.

3. We obtain your consent to collect, use or disclose your Personal Information.
We collect, use or disclose your Personal Information with your permission. Your permission may be expressed orally, in writing or may be implied, and you may give it to us orally, electronically or in writing. You may limit or opt-out of future contact by the Foundation by contacting us at [email protected]

4. We limit the collection of your personal information.
We limit the collection of Personal Information to that which is necessary for the purposes identified. Personal Information will be collected only by fair and lawful means.

5. We limit the use, disclosure and retention of Personal Information.
Personal Information will not be used or disclosed for purposes other than those for which it was collected, except with consent or as required by law. Personal Information will be retained only as long as necessary for the fulfillment of those purposes. The Foundation does not trade, rent or sell any Personal Information to third parties.
The Foundation's web pages contain online forms that allow visitors to purchase products and to make a donation. The personal and credit card information provided on these forms is used only to process these sales and donations. Online sales and donations to the Foundation may be processed through a third party. The security and privacy policies of this third party are available by clicking on the "Privacy Policy" link on the online donation form web page.
6. Accuracy of Personal Information.
We rely on our donors to provide us with accurate Personal Information. To change or modify any Personal Information previously provided to the Foundation, write to us at: Room 217 Foundation, Box 145, Port Perry, ON  L9L 1A2 or send an email to [email protected].

7. We safeguard your Personal Information.
Personal Information is protected with security safeguards appropriate to the sensitivity of the information. We use password protocols and secure websites to protect Personal Information we receive when an online donation is made. Our software is routinely updated to maximize protection of such information.

8. We are open about our privacy practices.
We make our practices relating to the management of Personal Information available to you by posting the Foundation's Privacy Policy on our websites. You may request a print version of our Privacy Policy by contacting the Privacy Officer at The Room 217 Foundation Box 145, Port Perry, ON  L9L 1A2 or send an email to [email protected].

9. We allow you to access your Personal Information.
Upon request, a person will be informed of the existence, use, and disclosure of personal information of the person and shall be given access to that information. A person can challenge the accuracy and completeness of the information and have it amended as appropriate.

10. Compliance with our privacy practices.
A challenge concerning compliance with the above principles should be made to the Privacy Officer at: Kenna Kozak, 905.852.2499, or Kkozak@room217.ca.